How to Create Link and Hyperlink in MS Word Document - FREE TUTORIAL

This is an AI art created with Blue Willow, it has been used here for representation only

There are two sections in this blog

Creating Bookmarks

Creating Links and Hyperlinks

NOTE - In this blog, the important sections have been circled in RED so that you are able to follow the instructions easily

When we are creating a document that runs into many pages, and in that document we need to link different sections to each other for easy navigation across the document, then it becomes necessary to create links and hyperlinks within the document to move quickly from one section to another

In this blog article I have shown the simplest method of creating LINKS and HYPERLINKS for lengthy MS Word documents

Please read on to find out how

For this, I have first created a fictitious process document for Materials Procurement Department. I have also created a fictitious Table of Context with the section headings and page numbers

For convenience I will call the document “Main Section", and the table of context “Context”

Now I will show you how to link the Table of Context headings to the relevant sections in the document

The process document for Materials Procurement Department

TABLE OF CONTEXT
Serial Numbers	Headings	Page Numbers
1	Introduction	3
2	Objective of the Department	3
3	Scope of Services of the Department	4
4	Administrative Policies and Protocols	6
	4.1      Departmental Organogram	6
	4.2      Working Hours	7
5	Material Procurement Process	8
	5.1      Determining the Need	8

PROCESS DESCRIPTIONS

1. INTRODUCTION

The main function of the materials procurement department is to procure raw materials for the manufacturing processes of the organization

2. OBJECTIVE OF THE DEPARTMENT

Is timely procurement of raw materials, so that the manufacturing processes keep on running smoothly

3. SCOPE OF SERVICES OF THE DEPARTMENT

Receiving requests from the departments

Placing orders with vendors

Inspecting received materials before acceptance

Material rejection

Material acceptance

Receiving offer requests from new vendors

Communicating with new vendors for business possibilities

4. ADMINISTRAIVE POLICIES AND PROTOCOLS

These policies and protocols have been defined and implemented, to bring discipline into the working processes of the department

4.1 Departmental Organogram

4.2 Working Hours

The department works in 3 shifts, namely, day shift, evening shift, night shift

5.  MATERIAL PROCUREMENT PROCESS

The required raw materials are procured from reputed vendors, after thorough scrutiny of the quality

5.1 Determining the Need

The department has a policy of minimum re-order level. Once that level is reached, the department contacts the end-user to determine the volume of the next purchase

NOW THAT THIS SHORT FICTITIOUS DOCUMENT HAS BEEN CREATED, I will show you how you how to create Links and Hyperlinks within the document

Creating LINKS and HYPERLINKS within MS Word document

You can also say, how to hyperlink in word to another page in the same document

Section-1 : Creating Bookmarks

To link and hyperlink, you will have to first create Bookmarks

Remember the following rules

1. To create the Bookmark for a word or a sentence, you will have to first select the word / sentence
2. The Bookmarks cannot be too long, because there is a limitation to the number of characters you can type
3. You should not leave gaps between two words or characters
4. You cannot use special characters in between two words or characters

Creating Bookmarks

I have created Bookmarks for the word "Introduction" in the Table of Context and in the Main Section of the document

STEP-1 : select Introduction from the Table of Context

Step-2 : from the top panel click on Insert, and then click on Links, a drop-down menu will open

In the drop-down menu, you can see three options - Link, Bookmark, Cross reference

Click on Bookmark from the drop-down menu

Step-3 : after clicking on Bookmark, a window will open

Now, in this Window you will have to type the word “Introduction” twice to create the link and the hyperlink. You need to distinguish between the two words by some differentiation mark. For this you can enter the word “Context” next to one word and the word “MainSection” next to the other one

Remember, you should not put any space in between two words or characters when you are creating the Bookmark

First select “Introduction” from the Table of Context and type the word “IntroductionContext” in the Bookmark name bar, and click the Add button (if you want to delete a particular word, select the word and click on “Delete” button)

Then select the word “INTRODUCTION” from the Main Section and type the word “IntroductionMainSection” in the Bookmark name bar, and click the Add button

The Bookmarks for the two words have been created. (Remember that for the hyperlinks to work properly, you will have to first select the word or sentence for which you are creating the link or hyperlink)

In this manner, create the Bookmarks for all the other headings in the Table of Context and the headings in the Main Section of the document

In the below image, you will see that I have created all the Bookmarks to help you understand

NOTE

In some versions of MS-Word, the Bookmarks option may be available on mouse right click. In that case, you will have to select the word for which you want to create the hyperlink, right click your mouse button and select the Bookmark option

Section-2 : Creating Links and Hyperlinks

After creating the Bookmarks, the next step is to create the Links and Hyperlinks

Now I will show you how to hyperlink the two headings to each other

There are two methods in which you can do it

METHOD-1

First select the word “Introduction” from the Table of Context, then

From the top panel click on Insert and then click on Links, from the drop-down menu again click on Link

A window will open

In this window, under Bookmark you will find all the bookmarks that you have created. From here select “IntroductionMainSection” and click on OK to hyperlink the Context to the Main Section

Similarly, now select the word INTRODUCTION from the Main Section

From the top panel click on Insert and then click on Links, from the drop-down menu again click on Link to open the box

in the box, under Bookmark select “IntroductionContext” and click on OK to hyperlink the Main Section to the Context

Now if you will check the word "Introduction" in the Context and the Main Section, you will see that both the words have been highlighted in BLUE. That means, the hyperlinks have been created

You can test the hyperlinks by clicking on them (in some computers, to click on a link, you will have to hold down the Control key and click the mouse button - Ctrl+Click to follow link)

This way, you can hyperlink and cross-hyperlink the Table of Context with the relevant sections in the main part of the document

METHOD-2 (this is the right click method)

In this method, first select the word or sentence you want to hyperlink, then right click the mouse button, a drow-down menu will open. Click Link from the drop-down menu

Here I have selected “Objective of the Department” from the Context, and I am going to link it to the Main Section and vice-versa

After you click on Link, a box will open

In this box, click on Bookmark to open the Bookmark box

From the Bookmark box select the hyperlink that you want, and then click OK twice

I have selected “ObjectiveoftheDeptMainSection” and then clicked OK twice. Now the Context has been linked with the Main Section

Similarly, you can select the words OBJECTIVE OF THE DEPARTMENT from the Main Section

Then right click and select Link from the drop-down menu, from the Bookmark box select the hyperlink “ObjectiveoftheDeptContext” and click OK twice

Now the Main Section has been linked with the Context

Now if you will check the Context and the Main Section, you will see that the words "Objective of the Department" have got highlighted in BLUE. That means, the hyperlinks have been created

You can test the hyperlinks by clicking on them (in some computers, to click on the link, you will have to hold down the Control key and click the mouse button - Ctrl+Click to follow link)

This way, you can hyperlink and cross-hyperlink the Table of Context with relevant sections in the main part of the document, and vice-versa

These links, hyperlinks and cross-hyperlinks are very useful for research scholars, scientists, and other higher studies students. Also professionals who are required to create work related documents will find this blog tutrial very useful